What Office 365 Data and Attributes do you collect and store?

The following article outlines the current objects collected from Office 365 by Cogmotive for the purpose of building and presenting tenant and user reports for its Office 365 reporting package known as ‘Cogmotive Office 365 Reports’. Please note that items marked with * require additional authority from the customer and are not collected by default.

Please note that only customers who have signed up before 30th September 2015 will have SharePoint Online and OneDrive For Business data collected, and then only until the end of their subscription.

 

The data collected is correct as of 24th June 2016. Please note that this may vary over time and may not be limited to the data points outlined below.

 

Azure Tenant Type Objects

Office 365 Version

Accepted Domains

MSol Company Information

            Name

            Street

            City

            State

            PostalCode

            Technical Notification Email Address

            Marketing Notification Email Address

PreferredLanguage

CountryLetterCode

DirSync Enabled

Last DirSync Time

Password Sync Enabled

Last Password Sync

ReleaseTrack

Sku

Message Rules

 

Azure AD User Object

UserPrincipalName

DisplayName

FirstName

LastName      

Title

Department  

Office

StreetAddress                       

City

State

PostalCode

PhoneNumber *

MobilePhone *

Fax *

PreferredLanguage

PasswordNeverExpires

StrongPasswordRequired

IsBlackberryUser

Licenses

Subscriptions

IsLicensed

UsageLocation

LastDirSyncTime

LastPasswordChangeTimestamp

 

Azure AD Group Object

GroupType

DisplayName

DirSyncProvisioningErrors

EmailAddress

LastDirSyncTime

ManagedBy

ObjectId

ProxyAddresses

ValidationStatus

Description

 

Exchange Online Mailbox Statistics

Message count by tenant

Message count by user

Connection type by user

Connection type by tenant

Skype for Business statistics (Connection count by tenant)

  

Exchange Online User & Mailbox Object

ExternalDirectoryObjectId

Identity

Guid

Name

DisplayName

WhenCreated

RecipientTypeDetails

FirstName

LastName

Title

Company

Department

Office

City

StateOrProvince

CountryOrRegion

PostalCode

RecipientType

WindowsLiveID

PrimarySMTPAddress

SamAccountName

UserPrincipalName

ForwardingSmtpAddress

WhenMailboxCreated

EmailAddresses

PrimarySmtpAddress

RetentionPolicy

ArchiveGuid

ArchiveQuota

ArchiveWarningQuota

ArchiveSize

ArchiveItemCount

Alias

IsMailboxEnabled

ExchangeGuid

ProhibitSendQuota

ProhibitSendReceiveQuota

RecoverableItemsWarningQuota

IssueWarningQuota

LitigationHoldEnabled

LitigationHoldDate

LitigationHoldOwner

LitigationHoldDuration

WhenChanged

ItemCount

DeletedItemCount

TotalDeletedItemSize

TotalItemSize

LastLogonTime

StorageLimitStatus

MailboxPermissions (Identity)

MailboxPermissions (User)

MailboxPermissions (IsInherited)

MailboxPermissions (Deny)

MailboxPermissions (AccessRights)

ActiveSyncEnabled

OWAEnabled

POPEnabled

IMAPEnabled

MAPIEnabled

EWSEnabled

OWAMailboxPolicy

ActiveSyncMailboxPolicy

MAPIBlockOutlookRpcHttp

MAPIBlockOutlookVersions

MAPIBlockOutlookNonCachedMode

EwsAllowMacOutlook

EwsAllowOutlook

EwsAllowEntourage

WhenSoftDeleted

IsSoftDeletedByRemove

IsSoftDeletedByDisable

ExchangeUserAccountControl

ExchangeVersion

AdminDisplayVersion

UserAccountControl

AccountDisabled

Out-of-Office status

 

Exchange Online Message Statistics

Message Date

Message Count

Message Size

Sender (Internal Only)

Recipient (Internal Only)

  

Exchange Online Distribution List & Members Objects

Guid

Identity

WhenChanged

GroupType

SamAccountName

ManagedBy

MemberJoinRestriction

MemberDepartRestriction

ReportToManagerEnabled

ReportToOriginatorEnabled

SendOofMessageToOriginatorEnabled

AcceptMessagesOnlyFrom

AcceptMessagesOnlyFromDLMembers

AddressListMembership

DisplayName

EmailAddresses

GrantSendOnBehalfTo

ExternalDirectoryObjectId

HiddenFromAddressListsEnabled

MaxSendSize

MaxReceiveSize

ModeratedBy

ModerationEnabled

PrimarySmtpAddress

RecipientType

RejectMessagesFrom

RejectMessagesFromDLMembers

RequireSenderAuthenticationEnabled

MailTip

Member (Guid)

Member (Identity)

Member (RecipientType)

 

Exchange Online Dynamic Distribution List Objects

IncludedRecipients

ConditionalDepartment

ConditionalCompany

ConditionalStateOrProvince

ConditionalCustomAttribute1 – 15

RecipientFilterType

Guid

WhenChanged

Identity

ManagedBy

ReportToManagerEnabled

ReportToOriginatorEnabled

SendOofMessageToOriginatorEnabled

AcceptMessagesOnlyFrom

AcceptMessagesOnlyFromDLMembers

AddressListMembership,DisplayName

EmailAddresses

GrantSendOnBehalfTo

HiddenFromAddressListsEnabled

MaxSendSize

MaxReceiveSize

ModeratedBy

ModerationEnabled

PrimarySmtpAddress

RecipientType

RejectMessagesFrom

RejectMessagesFromDLMembers

RequireSenderAuthenticationEnabled

SendModerationNotifications

MailTip

 

Exchange Online Mobile Device Objects

Guid

Identity

FriendlyName

DeviceId

DeviceOS

DeviceOSLanguage,

DeviceType

DeviceUserAgent

DeviceModel

DeviceAccessState

DeviceAccessStateReason

FirstSyncTime

WhenChanged

WhenCreated

IsRemoteWipeSupported

Status

LastPolicyUpdateTime

LastSyncAttemptTime

LastSuccessSync

DevicePolicyApplied

DevicePolicyApplicationStatus

NumberOfFoldersSynced

 

Skype for Business

UserName

lastLogonTime

lastActivityTime

TotalP2PSessions

TotalP2PIMSessions

TotalP2PAudioSessions

TotalP2PVideoSessions

TotalP2PApplicationSharingSessions

TotalP2PAudioSessionMinutes

TotalP2PVideoSessionMinutes

TotalOrganizedConferences

TotalOrganizedIMConferences

TotalOrganizedAVConferences

TotalOrganizedApplicationSharingConferences

TotalOrganizedWebConferences

TotalOrganizedDialinConferences

TotalOrganizedAVConferenceMinutes

TotalParticipatedConferences

TotalParticipatedIMConferences

TotalParticipatedAVConferences

TotalParticipatedApplicationSharingConferences

TotalParticipatedWebConferences

TotalParticipatedDialinConferences

TotalParticipatedAVConferenceMinutes

TotalPlacedPSTNCalls

TotalReceivedPSTNCalls

TotalPlacedPSTNCallMinutes

TotalReceivedPSTNCallMinutes

TotalMessages

TotalTransferedFiles

 

User Client/Browser Objects

Username

Browser Name

Browser Version

Client OS Name

Client OS Version

Days Used

Last Accessed Date

 

Tenant Service Status Objects

Incident Event Id

Incident Event Type

Incident Last Update

Incident Start Date

Incident End Date

Incident Status

Incident Title

Incident Affected Service

Incident Service Status Messages

Message Centre Event Id

Message Centre Event Last Updated

Message Centre Event Start Date

Message Centre Event Status

Message Centre Event Title

Message Centre Event Action Required by Date

Message Centre Event Action Type

Message Centre Event Category

Message Centre Event External Link

Message Centre Event Urgency Level

Message Centre Event Messages

 

Office 365 Pro Plus

Number of Activations

Last Activation Date

 

Yammer

Number of Likes

Number of Read

Number of Posts

User State

Last Activity Date

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